Understanding File Compression and Archives

  • July 17, 2005
  • Read 81,343 times
 

Table of Contents

File compressors and archives?

This tutorial will focus on explaining what file compression and archives are and how to use them. This technology will not only enable you to more efficiently send attachments via email, but also save space on your hard drive and allow you to more easily back up files. To begin, lets discuss some of the terminology that will be used in this tutorial.

File Compression
File compression is the act of taking a file on your hard drive and making it so that it's size becomes smaller and therefore takes up less storage space and is faster to upload or download on a network or the Internet.

File Compressor
A compressor is a program that actually compresses another file. Compress, Gzip, WinRar, and Winzip, among many others, are examples of these types of programs.

File Archival Program
An archival program takes many seperate files and archives them into one file. For example, an archival program would allow you to take a directory of files and archive them into one file that you can then send as an email with a single attachment for all those individual files.

Archive
An archive is a single file that contains many seperate files. These individual files can be extracted from the main archive

Compressed File
A file that has been compressed into a smaller size than it originally had.

It is important to note that many programs can both archive and compress files. For example, Winzip will take many seperate files, compress them and then store them into an archive file. Thus you are left with a single archive which contains many compressed file.

 

When to use an archive or file compression

Now that you know what a compressed file or an archive is, you must be asking yourself why you would want to use them. The three most common reasons to use archives and compressed files are:

File compression saves storage space

By using a compressor to make an image smaller, you are using up less space on your hard drive to store this file. For example, a word document that is 89 Kilobytes on my hard drive, when zipped, is now only 8 Kilobytes. That is a 90% saving in storage space! Take a look at the table below to see some more examples of the type of storage space you can save using file compression:

 

Type of file
Size before compression in Bytes
Size after compression in Bytes
Percentage Compressesd
 
 
 
 
Word Document
89,600
8,959
90%
TXT File
29,978
10,476
66%
Excel Document
109,056
89,816
18%
EXE File
66,048
34,757
48%
DLL File
260,096
121,155
53%
JPEG Image
1,093,504
1,092,040
0%
Bitmap Image
4,854
4,854
0%
GIF Image
47,924
47,825
0%
MP3 File
5,234,688
5,134,985
2%

 

As you can see, some file formats compress a great deal more than other formats. This is because certain file types are already compressed, and therefore can not be compressed any further. Looking at the chart above, it obviously does not make sense to compress MP3, GIF, JPEG, or other compressed file formats as you will not gain any benefit. On the other hand, Word, Excel, Text, and program files compress quite well

Transmission Speeds

How fast a file is transmitted over a network or the Internet is dependent upon how big this file is. For example, a file with the size of 1,337,344 bytes took approximately 28 seconds to upload to a remote server. Yet this same file compressed to a size of 554,809 bytes only took 12 seconds. That is a savings in time of over 50%. Now imagine you were sending files that would normally take an hour to send, and after compressing the files, it now only takes 30 minutes. The savings in time and potentially money is incredible.

Sending only 1 file

There are times that you need to send many attachments in one email message. This can be difficult and confusing at times, so instead you use an archival program to convert the 20 files into a single file. This is much more organized and easier to manipulate.

Backing up data

Archival programs are used often to back up data. You would use archives to backup a folder or a number of files into a single file and compress them as well. This allows you to save space and then store that individual file on a floppy or other removable media.

Note: It is important to note though, that with all formats, whether it be a compressed file or an archive, you must always uncompress and/or extract the file before you will be able to use it.

Types of archives and file compressors

There are many types of archival progarms and compressors. The table below will give a listing of the more common programs that are used today along with the file extension that they use:

Program*
File Extension
Type
Operating System**
       
WinZip
.zip
Archive/Compress DOS/Windows
WinRar
.rar
Archive/Compress DOS/Windows
Arj
.arj
Archive/Compress DOS/Windows
Gzip
.gz
Compress Unix/Linux
Compress
.Z
Compress Unix/Linux
TAR
.tar
Archive Unix/Linux
Stuffit Expander
.hqx
Archive/Compress Apple

* Many of these programs can handle more than one format. The format listed is the native format for that program.

** The operating system listed is the native operating system for these formats. These formats may be able to be used on other operating systems as well.


Conclusion

 
 

Now that you understand file compression and archiving, download some of the above programs and play around with them. They are very easy to use and understand. For detailed instructions on creating Zip files, visit the following tutorials:

How to create and extract a Zip File in Windows ME/XP/2003

How to create and extract a ZIP File in Windows 95/98/2000

As always, if you have any questions, please feel free to ask them in the computer help forums.


--
Lawrence Abrams
Bleeping Computer Basic Computer Concept Tutorial Series
BleepingComputer.com: Computer Help & Tutorials for the beginning computer user.

 

 

Users who read this also read:

  • Introduction to the Windows 8 Start Screen Image
    Introduction to the Windows 8 Start Screen

    Windows 8 comes with a new user interface called the Windows Start Screen that is the first thing you see when you login to Windows 8. This is the main interface that Windows 8 user's use to launch applications, search for files, and browse the web. This Start screen contain tiles that represent different programs that you can launch by clicking on the title. One of the features of this new ...

  • How Hard Drives work Image
    How Hard Drives work

    Almost all desktop computers have a hard drive inside them, but do you really know what they are? Many people when they hear the word hard drive, think that it refers to the computer as a whole. In reality, though, the hard drive is just one of many different pieces that comprise a computer. The hard drive is one of the most important parts of your computer because it is used as a long-term ...

  • All About E-mail Image
    All About E-mail

    According to a report by The Radicati Group on May 9th, 2006, there about 171 billion e-mail messages sent daily, 1.1 billion e-mail users worldwide, and 1.4 billion active e-mail accounts. These numbers are staggering and truly reflect how e-mail has become such an important medium for communicating with friends, family, colleagues, and clients. Though so many of you use e-mail all the time, how ...

  • Introduction to RSS Image
    Introduction to RSS

    You may have noticed when browsing Bleeping Computer that there are these little orange RSS buttons all over the place. You may haved wondered what these were and, being an adventurous sort, you click on them and your screen becomes filled with strange codes that make no sense to you. I know you are confused, but there really is a good reason for these buttons. These buttons are called RSS feeds ...

  • Understanding Hard Disk Partitions Image
    Understanding Hard Disk Partitions

    When a hard drive is installed in a computer, it must be partitioned before you can format and use it. Partitioning a drive is when you divide the total storage of a drive into different pieces. These pieces are called partitions. Once a partition is created, it can then be formatted so that it can be used on a computer. When partitions are made, you specify the total amount of storage that you ...

 

Comments:

blog comments powered by Disqus
search tutorials
Mandiant mWise Conference 2024

Login